For Australian incorporated associations
The member register, board minutes, office-bearers and meetings your committee is legally required to keep — in one tidy home, instead of a drawer full of spreadsheets, Word docs and institutional memory.
Built around the Associations Incorporation Act 2015 (WA).
Most small associations are held together by one exhausted secretary and a folder no one else can find.
The platform
Every association gets the governance backbone. Turn on extra modules — like Volunteers — only when you need them, and only pay for what you use.
Your organisation's legal record: registered name, incorporation number, ABN, registered address and financial year. Office-bearer appointments with full history, your constitution on file, and your quorum rule set once.
A proper member register — not a spreadsheet. Track people whether or not they have an email, define membership types and fees, and record the full lifecycle from joining to resigned, lapsed or life member.
Run Committee, AGM and SGM meetings end to end. Build an ordered agenda, categorise each item as Decision, Discussion or Information, attach supporting papers, then record minutes and decisions against every item.
Schedule meetings ahead of time and send proper calendar invitations. Invitees accept or decline from a personal link — no account, no login — and reschedules update everyone's calendar automatically.
For the associations run by their volunteers. Keep proper volunteer records — including the certifications that matter, like Working With Children checks and first aid — and let the system chase expiry dates so your coordinator doesn't have to.
Type-specific add-ons that sit on top of the same base — without bloating it for everyone else.
Compliance, built in
Common Ground is shaped around the obligations in the Associations Incorporation Act 2015 (WA), so doing the right thing is just the default way the software works. No legal degree required — and no frantic reconstruction the week before your AGM.
Get compliant from $150/yrWhy it fits community orgs
It was built with a working WA theatre company, where half the people on the books have never owned an email address. The data model bends to your reality, not the other way around.
Track anyone the organisation cares about — members, past members, volunteers — as a person. A login is something you add later, only for those who want one. Nobody falls off the register for lack of an inbox.
Isolation is enforced in the database itself, not just the app — one organisation can never see another's data. Roles like Administrator, Committee Member, Treasurer and Volunteer Coordinator are scoped to your association alone.
Modern single sign-on, encrypted connections, and documents shared through expiring links instead of public URLs. The boring, serious stuff is handled — no password spreadsheet required.
It runs in the browser on any device your committee already owns. Hosted and updated for you — your treasurer doesn't need to become an IT department.
The audit trail
Committees change, secretaries hand over, and sometimes there's a dispute. Common Ground keeps a tamper-evident history of everything, so the record settles the argument.
Every addition, edit and removal is captured automatically, down to the individual field: old value, new value, which user, what time.
The history isn't a log file someone could tidy up. The database itself rejects any attempt to alter or delete it — even from us.
Every agenda, invite and notice the system sends is logged with its outcome — so you can show that proper notice went out.
Members resign, terms expire, statuses change. Each closes a chapter; none deletes one. The next committee inherits the whole story.
Pricing
Priced per organisation, not per seat — invite your entire committee at no extra cost. Add modules as your needs grow.
Base
$150/ year
Everything the Act requires, for one organisation.
Base + Volunteers
$240/ year
For associations run by their volunteers.
Industry & custom
Let's talk
Theatre, sporting and other type-specific modules.
Prices in AUD, ex GST. Add-on modules are charged on top of the base subscription. Indicative launch pricing — final figures confirmed at sign-up.
Questions
Yes. The register, meetings, minutes and audit trail work anywhere. The statutory extras are tuned to the WA Act first — other states are on the roadmap, and most obligations rhyme.
Any time. The member register exports to CSV and PDF on demand, and your documents are yours to download. It's your record — lock-in isn't the business model.
That's normal here. Everyone is tracked as a person on the register; an email address — and a login — are optional extras for the people who want them.
Email us and we set up your organisation — no card, no self-serve maze. Try the real thing with your own committee. If it's not for you, export what you entered and walk away.
Set your association up once, and the record keeps itself. Start a free trial — no card, no spreadsheet to import, no commitment.